a. Human Resource Planning:

This module will maintain information on manpower requirement at different functional and geographical locations of the company, the eligibility criteria, tenure of requirement and the urgency of the requirement.

MIS reports on requirement of a particular category manpower or manpower requirement of a particular urgency category can be generated.

 b. Recruitment & Selection:

This module will maintain information on applications received for different positions, short listing of applications at each stage of recruitment and list of selected candidates for each position. This will also maintain an applicant inventory for different skills.

MIS reports on number of applications received in response to a particular advertisement, applicants meeting specific criteria like age, qualification, years of experience etc., invitation letter to participate in a recruitment process like written test, data entry test, physical fitness test, interview etc. can be generated.

c. Personnel Administration:

This module will maintain the following information of the employees.

• Name, address, date of birth of each employee

• Joining dates of each employee

• Addresses – permanent, temporary, local, of next of kin

• Date wise ranks and designations held

• Employment history of each employee

• Qualification, experience, training received, papers published etc.

 MIS reports on employees with a particular qualification, employees belonging to a particular place, employees possessing particular years of experience, employees having undergone particular training programme etc. can be generated.

d. Benefits Administration:

This module will maintain information on the benefits the company provide to their employees and the related information. e.g.

•  List of benefits and eligibility criteria

• Categories (statutory, short term, long term, special and occasional)

• Benefits received by each employee

• Date of receipt of the benefit, period, closing date

• Statutory leave

• Special benefit to individual employees e.g. children’s education allowance, housing, library, medical allowance etc.

• Loan facilities

MIS reports on benefits to a particular employee, group of employees, financial load on the company on account of a particular benefit during a particular period etc. can be generated.

e. Training:

This module will maintain the list of training institutes and training programmes useful to the company, the training programmes undergone by each employee and related information. e.g.

• Names, addresses, contact persons of institutes

• Programmes offered by each institute Course fee of different courses

• Eligibility criteria specified by the training institutes

• Employees sponsored for different programmes

• Expenditure details for different programmes

• Training programmes undergone by each employee.

MIS reports on institutes offering a particular training programme or programme category, course fee comparison statement for a particular programme, total expenditure incurred by the company during a particular period on a particular training programme or programme category, employees who have undergone a particular training programme or employees who have not undergone a particular training programme can be generated.

 f. Performance Appraisal/Evaluation:

This module will maintain information on performance appraisal of each employee. The information those will be maintained are as below.

• Appraiser of each employee

•  Appraisal verifier of each employee

• Appraisal data of each employee.

 MIS reports on employees whose appraisal reports have not been received during a particular period, employees with particular appraisal rating, appraisal comparison of a particular employee over a specified period of time, appraisal comparison of an employee group undergoing an HR improvement exercise before and after the exercise etc. can be generated.

 g. Leave Administration:

This module will maintain leave entitlement of different categories to each employee, leave availed, input hours etc.

MIS reports on leave statement of a particular employee on a particular date, total un-availed leave of a particular category of a group of employees, employees availing leave frequently, employees not availing leave or availing leave below a specified number of days in a year can be generated.

 h. Skill Inventory:

This module acquires the data fed through other modules and generates MIS reports on the list of skills available with the company, a particular unit of the company, list of people possessing particular skill etc.

i. Medical History:

This module will maintain medical examination records of all employees.

 MIS reports on specific health conditions of employees, health record of an employee over a period of time, employees having frequent health problems, record occupational diseases etc. can be generated.

 j. Accident Monitoring:

This module will maintain will maintain record of accidents in the plant, the date and time of accident, area and section of accident, accident victims, causes of accident, severity of accident, losses inflicted etc.

MIS reports on accidents in a particular area or particular section, accidents in a particular shift, total losses due to accidents during a specified period etc. can be generated.